A useful supplier reply depends on the information you send. A short message that only says “send price for potato line” usually produces a rough number. A scoped RFQ lets the supplier review process route, equipment list, installed power, layout and service boundary.
1. Product and market route
| Item | What to send | Why it matters |
|---|---|---|
| Finished product | Frozen french fries, fresh fries, potato chips or mixed potato snacks. | Changes process route, cooling, freezing, seasoning and packing. |
| Product standard | Cut size, slice thickness, color, texture, oil level and packaging target. | Defines cutting, blanching, frying and inspection requirements. |
| Market channel | Food service, retail packs, distributors, restaurants or own factory use. | Helps decide packing format and automation level. |
2. Capacity and raw material
- Peak raw potato supply per day or per hour.
- Target finished product output per hour.
- Working hours per shift and shifts per day.
- Potato variety, size range, solids content if known, and storage condition.
- Expected seasonal changes in raw material supply.
3. Factory utilities and layout
Send floor length and width, ceiling height, power supply, voltage and frequency, water source, drainage condition, available fuel or heating source, ventilation condition and cold storage plan if frozen products are required.
4. Scope of supply
| Scope question | Confirm before quotation |
|---|---|
| Line boundary | Raw potato feeding to frying only, or through freezing and packing. |
| Packing | Local packing, supplier packing machine, weighing system or case packing. |
| Installation | Remote guidance, on-site installation, training or local contractor support. |
| Documents | Manuals, layout, packing list, commercial invoice, certificate requirements and spare parts list. |
Copy-ready RFQ message
Product: Frozen french fries / fresh fries / potato chips
Capacity: Raw potato input ___ kg/h; finished product output ___ kg/h
Factory: Country, voltage, available floor space, water, drainage and heating source
Scope: Washing to frying / include freezing / include packing
Support: Installation, training, spare parts and documents required
When your information is ready, send it to the main equipment supplier for a machine-by-machine review.